If you’re a small enterprise proprietor that manufactures or distributes physical merchandise, and also you don’t have an ERP (Enterprise Resource Planning) system, you might be wondering when you need to make this investment. It’s frequent for startup producers to make use of monetary software programs, like QuickBooks and spreadsheets, to trace payroll, stock, gross sales, bills, and extra. But as your enterprise grows, these techniques get cumbersome, expose you to danger and restrict your capability to make crucial selections.

So, how have you learnt it’s time for an investment in an ERP and why do we need ERP? Here’s a guide that will help you consider your risks and measure the chance of implementing a great-fit ERP. You are in all probability ready for an actual ERP if:

1. You use spreadsheets and/or Access databases to run a lot of your enterprise.

Spreadsheets are highly effective tools for monitoring, tabulating, and even automating some data entry. You might have templates set as much as estimate prices, monitor stock, keep customer information for advertising and marketing, and much more. You could even be a guru at formulation, pivot tables, linking, and macros. However, regardless of how subtle these spreadsheets, or Access databases, they fall brief when:

  • You have just one or two people who find themselves proficient in making modifications to them. Sometimes the enterprise owner is updating these systems, and generally there may be one key particular person within the group who is aware of tips on how to make modifications. Either approach, your organization is in danger if a key particular person leaves or if the owner is spending an excessive amount of time fixing systems rather than operating the enterprise. Often there are unintentional consequences to seemingly small enhancements. Since your organization ​“expert” at Excel or Access doesn’t have an IT staff to troubleshoot points, fixing issues can take a very long time or not be possible. He or she can also lack the experience in a particular part of the enterprise (for instance, accounting) essential to make the perfect decisions.

When you utilize an ERP software, you acquire the advantages of manufacturing specialists who already know the system. There are financial, operational, high quality, and manufacturing individuals who contributed to the ERP’s authentic design and might prepare your organization with tips on how to use it.

  • You should enter the identical information somewhere else. Duplicate information entry not solely wastes company time, but it surely facilitates information entry errors. Small errors can have important consequences once you don’t have a number you must, for instance. When you’ve unlinked files, it might take hours to seek out out what % of your quotes convert to orders, which orders are most worthwhile, how a lot scrap items are costing, or why your revenue has decreased for the final six months. Reports which are ​“normal” for ERP software should be custom-built when your databases monitor quality, sales, and inventory are separate files.
  • You wish to know what jobs and product lines are probably the most worthwhile. As your manufacturing enterprise grows, you’ll wish to get a higher understanding of profitability. To see this granular data, similar to ​“How much did I estimate this job would cost compared to how much it actually costed?” — you will need the sophistication of an ERP system designed to do that. Typical job prices embrace labour (what number of hours at what price?), stock (raw materials), and outdoors processes (work is finished by another person). On a larger degree, you have to to see which product strains and clients are probably the most worthwhile. Unless you gather and tabulate the small print of prices by job, you may ensure the high-level product line reviews are correct.

2. You need to become ISO licensed.

In the manufacturing enterprise, your clients anticipate high quality products at competitive costs, delivered on time. You wish to cut back your price of high quality, drive down bills, and reduce lead-times to enhance total profitability. The International Organization for Standardization (ISO) gives an internationally recognized commonplace for Quality Management Systems (QMS) to assist producers accomplish these three objectives. Additionally, if you promote to different ISO licensed manufacturers, they are going to want your merchandise to be licensed as properly. ERP techniques present the infrastructure and data-management needed for these QMS procedures, which suggests it’s a good thought to must have an ERP to ISO certify, even when it’s not required. ISO is all about documenting your manufacturing processes. The documentation without an ERP system will be time-consuming and tedious. To stop repeating this troublesome document process twice, it’s greatest to place your ERP implementation forward of the ISO certification.

3. You have greater than 5 workers and plan to develop.

The extra people you’ve, the extra crucial it’s for everybody to entry the identical system for his or her job features and move data alongside the process. The typical ​“Quote to Cash” process follows appears to be like like this:

Quote > Sales Order > Work Order/Job/Bill of Materials > Purchase Orders or raw materials > Inventory Receipt > Labor Collection & Other Costs Collection Against Jobs > Finished Goods Inventory with Costs > Shipping > Invoicing

An ERP system ensures that mandatory buyer info entered at the time of quote follows by invoicing. The individuals in manufacturing see the specifications entered at the time of the sales order. Shipping sends the products to the right transport handle, utilizing the client’s directions on the Sales Order. Without an ERP, you need identical documents (Sales Order, Purchase Orders, Packing Slips, Invoices, etc.), but when they are created individually, they are susceptible to errors, take longer to enter, and aren’t linked to financial reporting.

In the abstract, you recognize you want an ERP system when your present enterprise processes eat too much time, rely too much on one or two individuals, don’t present the knowledge you want, and don’t assist your progress plans. Get began right now on your ERP search and discover how an ERP system can launch your manufacturing enterprise to the following level.

Apagen’s methodology & orientation can invariably add value to your organization’s IT Structure. Our Innovative Process can help you evaluate your ERP insights.