How to Select an ERP Solution(ERP selection process)?

Have you ever been a part of an ERP (Enterprise Resource Planning) selection process?

Most manufacturing professionals are exposed to ERP selection as soon as, maybe twice of their careers, so there’s most likely not lots of tribal information in your organization across the process.

Why do ERP transitions happen so sometimes?

At finest, evaluating and choosing a brand new ERP solution is a costly and time-consuming process. At worst, it may waste big quantities of time and money. Optimization and transformation initiatives are dangerous and require the right investment. When executed poorly, these initiatives can cripple a company. When executed correctly, new technology could be leveraged to offer a real, quantifiable aggressive advantage.

How have you learnt it’s time for a change? In many instances, an ERP or different enterprise solution worked nice years in the past when it was installed however isn’t an excellent match for the present enterprise actuality. Maybe your group is counting on spreadsheets and shared drives, working in silos, every with totally different variations of the reality, and also you are sacrificing data accuracy. Maybe you are topic to a new industry or regulatory necessities and struggling to adapt and comply. Or, the laborious fact about your ERP solution’s ineffectiveness might hit you within the face day after day as you attempt to handle inefficient processes — your infrastructure can now not help your manufacturing operation within the transfer toward digital transformation.

As an ERP advisor, Odoo India has led or contributed to some hundred of those tasks over the course of my profession. Many have fallen in need of full success, failing to deliver on all the outlined outcomes. I do know what works. Whether you’re a small startup with projected progress, a mid-market group or a big enterprise, the ideas under will assist your group correctly put together to judge and choose a new ERP software.

Set the Strategy

Unfortunately, this first step is commonly where executives make their first mistake. The previous saying goes “you don’t know what you don’t know.” It’s a saying that rings true describing ERP software selection. Many C-level executives handcuff their skill to succeed properly out of the gate as a result of they depend on phrase of mouth, only consulting with private contacts inside their community and colleagues of their industry. Referrals from trusted sources could make anyone really feel assured, but the actuality is that counting on anecdotal proof, no matter who it comes from, is dangerous. One useful resource might have an distinctive expertise with a specific vendor and one other contact might have had the alternative expertise. Who is to say which one is valid? If selections are made based on personal evidence, the uneducated purchaser with low expectations may not know what they are lacking out on and the selective buyer with unreasonable expectations might never be pleased.

In making selections on an ERP solution, do not rely solely on the expertise and concepts of the folks inside your organization. Companies are faced with an inflow of new technology to evaluate. They have to resolve whether or not a particular advance may help their enterprise, after which work out the easiest way to implement it. Most organizations have some sources with deep expertise in technology and alter, however, how much expertise have they got with all the trendy ERP software? Do they know the perfect practices for an ERP solution for your business? Do they know what present practices you must proceed with and which you must discontinue?

Assemble the Team

Identify a core team. Choose the best project manager who’s a driver and communicate with the team. Then — and this can be probably the most vital step of the ERP selection process — give that individual the time and sources needed to do the job properly. A mission supervisor is often 100% devoted to the ERP selection and ERP implementation project. Core staff members might have to dedicate as much as 80% of their time throughout certain portions of the mission. Too usually, burnout can result when a core group tries to design a new system whereas balancing their day jobs.

What expertise do project managers need for a successful technology project?

First, the role of the project supervisor is to know the project, resources, tasks, timeline and desired outcomes in and out. project supervisors ought to know sufficient concerning the organization’s processes to allow decision-making, however, they shouldn’t be invested within the current state. Groups can get derailed from profitable technology transitions just because some veterans of the organization overemphasize their need to duplicate present state processes. Lots of thought, funding and delight has gone into those processes, however, a technology transition opens the door to optimistic change. A strong project manager can establish these resistors and allow the right resources to educate and enable their group members. No initiative needs to be green-lit till the right time and sources are committed.

Get the Right Help

It’s effectively definitely worth the investment in outdoors assist to document the present state and outline future state processes. This understanding would be the basis for a correct analysis and a jump-start to profitable implementation. Team workouts assessing the place you are beginning and assigning future targets to benefit everybody concerned — from the top consumer of the system performing a minimal variety of duties to the useful area lead liable for the general process. No one will begin on the same page, let alone the same chapter. These workouts assist groups outline their tasks and guarantee everybody works together to outline how issues are literally being carried out. Once present and future state processes are outlined in as many elements as potential, you’ve a basis to set necessities for a way the new software program shall be evaluated. Both functionality and flexibility often emerge as a theme for analysis.


When you differentiate your group by how you evaluate and implement solutions, you give your group the ability to distinguish inside your business.

Apagen’s methodology & orientation can invariably add value to your organization’s IT Structure. Our Innovative Process can help you evaluate your ERP insights.