How to manage Organizational Changes while Implementing ERP?

Apagen Solutions Pvt. Ltd.
6 min readJul 10, 2020

Organizational change management(OCM) & Implementing Enterprise Resource Planning(ERP) software program is among the smart strikes for the development of the corporate. And undoubtedly, it may carry a lot of enhancements within the operational and organizational stage earlier than the implementation of ERP. As we already mentioned within the earlier Blogs, Implementation of ERP shouldn’t be a easy job and could be troublesome if appropriate workflows and procedures within the early levels of improvement will not be executed precisely.

Moreover, there might be an opposition created among the many individuals who have been comfy with the current enterprise course of whereas reforming the interior course of to satisfy the wants of ERP software. So by way of this weblog publish, we’ll discover, through the implementation of Enterprise useful resource planning software program for your online business, how one can stick with it and alter the organizational change management.

As a process manufacturer, you realize it’s a good transfer to your organization for implementing an ERP software solution, however possibly much less acutely aware that implementation is probably not a straightforward change. In different phrases, as a producer, you’ll definitely have a second thought in regards to the person’s acceptance of ERP software program through the introduction of any ERP software. Any new program or system carried out in an organization will certainly want time for person adaptability. As an entrepreneur, you at all times need to retain positivity on improvising the method with Enterprise Resource Planning software program as the corporate can reduce handbook entries in just some clicks and achieve full perception into the corporate.

However, neglect of the change management which happens after the implementation of ERP software has been executed is among the main errors that’s made by the enterprise owners.

There are customers who don’t wish to undergo the adjustments to the organizational process and however, some others might shortly settle for the adjustments, maintaining with the expertise. Sometimes some might reject the complete ERP program by sticking to the legacy programs or few of the workers might refuse to embrace the adjustments.

How to handle organizational change administration

Organizational Change Management (OCM) helps to have a mechanism during which the corporate handles and retains enhancements within the organization’s processes/mechanism/tradition — OCM permits and allows staff to embrace the adjustments happening inside the group. So mainly OCM is one thing that helps your workers and companions to transition from the current state to the longer term.

The implementation of Enterprise Resource Planning could be thought-about as successful solely by ensuring that the workers have tailored the brand new adjustments.

Below are a couple of of the factors which could be given focus when organizational change administration.

Proper planning

Planning is among the distinguished elements of straightforward organizational change administration. Planning could be achieved with the assistance of an ERP vendor and members of the interior workforce. You might want to element every step of the processes all through the planning part. Some of the areas embrace timetables, tasks, duties, schedules for coaching, and so forth. Enhancing one of the best of trade practices will imply fewer unexpected issues and environment friendly ERP venture execution. Planning additionally helps you with realizing the return of funding of your funding in ERP.

So basically, correct planning can, helps you with Boosting one of the best practices and reinforcing the processes in place to take care of unexpected issues will make sure that the method goes ahead regardless of any challenges which may come up alongside the way in which.


Communication acts as an important a part of Organizational Change Management, which can remind the workers and stakeholders in regards to the implementation choices and ERP software. Showcasing the constructive impact on enterprise progress and enhancements in job roles and alternatives this system can present can encourage workers to simply accept the ERP software program.

Continuous sharing of data throughout implementation, enabling workers to ask questions and obtain help previous to, throughout and after the method ensures energetic participation.

Support and coaching

Upon implementing the ERP software program, many corporations typically neglect coaching and help, understanding the deeper areas and roles of ERP software create extra belief in what all ERP software can do. Gaining technological data can also be mandatory, in order that vendor reliance could be decreased.

Now allow us to look,

Requirements in organization change management during ERP Implementation

All ERP implementation will profit from Organizational Change Management. Along with together with many assets and higher methods of working and establishing good practices inside a corporation the lengthy historical past of ERP had helped rather a lot. While figuring out the scope of ERP implementations it’s essential to take these considerations into consideration.

The very first thing they should do as corporations begin implementing an ERP is to make sure that the venture focuses equally on OCM and technology transition. It entails creating and aligning an Organizational Change Management Plan with the general venture plan that describes all components of the individual’s aspect of change which might be required.

It means creating an Organizational Change Management strategy and aligning it with the general venture strategy that defines all elements of the individual’s aspect of change which might be required. Projects powered from a technological perspective might have clear successes and accomplishments, however little consideration might be given to the People Side of Change, so managing this dimension together with technical implementation is vital for the next causes.

1. Employees ought to have understanding of the explanation for the change.

2. To each, the solution and the change employees ought to be engaged.

3. Once when staff have made the non-public choice to simply accept the change coaching might be used to develop data.

4. Senior leaders should present their very own contribution to the transition and the participation of the corporate.

5. Communications are compartmentalized and customized for various stakeholders who tackle the questions they care about.

6. A supportive coalition of senior leaders and managers builds traction across the enterprise.

7. Better probability of attaining venture targets.

8. The firm is starting to develop a constructive historical past of change, offering a stronger context for the following change initiative.

Important aspects of organizational change management

So, to make sure a profitable implementation of the ERP what are the important thing parts of Organizational Change Management required?

The Foundation

Let us have a look at the three vital foundations of organizational change management.


For environment friendly ERP implementations sponsorship is a key ingredient. There is not going to be a venture with no sponsor! A Sponsor must be current to point out their very own contribution to the change and that of the group.

Stakeholder Management

Your greatest energy might be a well-managed stakeholder, clearing organizational obstacles and serving to the venture in occasions of want. To guarantee your venture’s progress, you will need to deal with your entire stakeholders appropriately.

Business Readiness

Business readiness is a measure of planning and is an idea that means the willingness of the corporate to tackle or embrace what a venture is offering, and in essence, one thing that entails a change in enterprise operations wants the group to be ready for and to simply accept the change.

Business Benefits

It entails the planning and management of the general distribution of ERP-related advantages. It is usually the case when conducting an ERP implementation that organizations make investments an excessive amount of time and power on the planning levels they neglect what comes after implementation.

The impression of Ocm on the ERP successes

OCM is about successfully dealing with main adjustments inside the firm. Without any try to hold an ERP implementation venture on the route, the venture has a lot much less probability of success. Organizational change administration is crucial and will truly be an integral a part of the general implementation of ERP. Above all, the ERP program will improve the procedures, actions, buyer experiences, and extra, of your organization.

Here’s a high-level abstract of the five-step course of for making use of the OCM to your ERP venture implementation:

> Review the group

> Implement a method for managing the change

> Stay the course

> Test each milestone

> While going stay get key individuals concerned

Need any guidance? Apagen is right here that can assist you. Contact our team to learn more about how we’re working with the clients managing big projects and serving to them attain their objectives.



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